It’s no secret that email is one of the world’s most widely used forms of communication. What may be less well-known, however, is the fact that email is also one of the most vulnerable forms of communication. Email security is essential for protecting email communications from unauthorized access or interception. Encryption, password protection, and authentication are all measures that can be taken to improve email security.

What is email security, and why is it important?

Email security is the process of protecting email communications from unauthorized access or interception. Email is a widely used form of communication and is therefore vulnerable to attacks. Email security measures can include encryption, password protection, and authentication.

There are several reasons why email security is essential. First, email is a valuable communication tool that can send sensitive information, such as passwords or credit card numbers. If this information falls into the wrong hands, it could be used for identity theft or other malicious activities.

Second, email is often not secure by default, and messages can be easily intercepted or read if they are not encrypted. And third, email is a popular target for hackers. Hackers can use email to launch spam or phishing attacks or to gain access to confidential information.

Email security is essential for protecting email communications from unauthorized access or interception. Encryption, password protection, and authentication are all measures that can be taken to improve email security. By accepting these precautions, businesses can help protect their confidential data and ensure that their email communications are safe and secure.

How can email be encrypted to improve security?

Encryption is transforming readable data into an unreadable format, which can be done using a password or key. An email is encrypted and converted into an unreadable format that can only be decrypted with the correct password or key.

Encryption is a valuable tool for improving email security. It can help protect email communications from unauthorized access or interception. In addition, encryption can help ensure that the privacy of email messages is maintained. By encrypting email messages, businesses can help protect their confidential data and keep their email communications safe and secure.

What are some measures that can be taken to protect email passwords?

Passwords are a vital component of email security and help protect email communications from unauthorized access or interception. There are several measures businesses can take to ensure the safety of email passwords.

First, businesses should use strong passwords, and a strong password is difficult to guess and is not easily cracked. A strong password should also be extended and include a mix of letters, numbers, and symbols.

Second, businesses should never use the same password for multiple accounts. If a hacker obtains your email password, they will also have access to your other accounts.

Third, businesses should store their passwords in a safe place. This could mean keeping them in a locked drawer or using a password manager software program.

Fourth, businesses should regularly change their passwords. Companies can help protect themselves from hackers who may have obtained old passwords by periodically evolving them.

By taking these measures, businesses can help protect their email passwords and keep their email communications safe and secure.

How can email authentication be used to improve security?

Authentication is the process of verifying the identity of a person or entity. Email authentication is the process of verifying the identity of the sender of an email message. This can be done using a password or key.

Email authentication is a valuable tool for improving email security. It can help protect email communications from unauthorized access or interception. In addition, email authentication can help ensure that email messages are not spoofed or forged. By authenticating email messages, businesses can help protect their confidential data and keep their email communications safe and secure.

There are several email authentication methods that businesses can use. These include Sender Policy Framework (SPF), DomainKeys Identified Mail (DKIM), and Domain-based Message Authentication, Reporting, and Conformance (DMARC). By using these authentication methods, businesses can help improve email security and protect their email communications.

Email security is important for businesses of all sizes. By taking measures to improve email security, businesses can help protect their confidential data and ensure that their email communications are safe and secure.

Wrap-up

Email security is the process of protecting email communications from unauthorized access or interception. Email security measures can include encryption, password protection, and authentication. By taking these precautions, businesses can help protect their confidential data and ensure that their email communications are safe and secure.

It is no secret that we live in a world dominated by technology. The average person relies on their computer, phone, or other electronic devices for just about everything. From shopping to banking to communicating with loved ones, our lives are intertwined with technology in ways that were once unimaginable. It is more important than ever to protect our devices from viruses, malware, and other online threats.

While there are several ways to do this, one of the most effective is installing and using anti-virus software. Anti-virus software is designed to detect and remove malicious software from your devices, keeping them safe from harm.

The importance of anti-virus software

In today’s digital age, our lives increasingly rely on computers and mobile devices. We use them for everything from communication and entertainment to work and banking. However, as we store more and more personal information online, we become more vulnerable to cybercrime. One way to protect ourselves from these threats is to use anti-virus software.

Anti-virus software works by scanning your computer for malicious files and quarantining or deleting them. This can help to prevent viruses, malware, and other online threats from causing harm to your computer. In addition, anti-virus software can also help to protect your privacy by blocking unwanted tracking cookies and ads. As we become increasingly reliant on technology, we must take steps to protect ourselves online. Anti-virus software is one of the best ways to do this.

The different types of anti-virus software available

Anti-virus software is a crucial piece of protection for any computer. Many kinds of anti-virus software are available, each with its own strengths and weaknesses. Some popular anti-virus programs include BitDefender, Symantec, ESET, and Avast.

Each of these programs offers a different level of protection, so choosing the one that best meets your needs is essential. For example, ESET is known for its comprehensive protection against viruses, while Symantec is good at detecting and removing spyware. On the other hand, Avast is a decent all-around choice that offers adequate protection against viruses and spyware.

How to choose the right anti-virus software for your needs

In the market for anti-virus software? With so many options available, it can be tough to know where to start. The first step is to assess your needs. Are you looking for basic protection against malware, or do you need something more robust to handle tasks like data encryption and password management? Once you have a good idea of your needs, you can start narrowing down your choices.

Next, take a look at the different features each option offers. Some anti-virus software is better at detecting and removing malware, while others focus on preventing infections in the first place. And while most programs provide basic protection against common threats, some include extras like parental controls or online backup. Consider which features are most important to you, and then compare prices to find the best value. With a bit of research, you should be able to find the perfect anti-virus software for your needs.

The benefits of using anti-virus software

In the internet age, protecting your computer from viruses is more important than ever. Virus protection software helps to block harmful programs from infecting your system, and it can also remove any viruses that have already infiltrated your computer. While no software can guarantee 100% protection, using an anti-virus program is one of the best ways to reduce your risk of infection.

In addition to protecting your computer, anti-virus software can also help to protect your personal information. By preventing hackers from accessing your system, you can help to keep your financial and medical information safe from identity theft. In today’s digital world, investing in anti-virus protection is essential for anyone who wants to safeguard their computer and their personal information.

The cost of anti-virus software

When protecting your computer from viruses, there is no such thing as being too safe. That’s why it’s crucial to invest in quality anti-virus software. However, the cost of these programs can vary widely, making it difficult to know how much to budget for this necessary expense. Home users can generally expect to pay anywhere from €50 to €100 per year for a good anti-virus program. For businesses, the cost could be significantly higher, depending on the number of devices that need protection.

Of course, the price is not the only factor to consider when choosing an anti-virus program. It’s also important to research different programs to find one that will work well with your existing system and meet your specific needs. With so many options on the market, there is no excuse for not being adequately protected against viruses.

How to install and use anti-virus software

Installing anti-virus software is a critical first step in protecting your computer from malware. But simply installing anti-virus software is not enough – you also need to keep it up-to-date and ensure it is running correctly. Here are some tips on how to do just that.

First, download the latest version of your chosen anti-virus software. Then, follow the instructions for installing it on your computer. Once it is installed, run regular scans of your system – at least once a week, but more often if possible. If you suspect your computer has been infected with malware, run a scan immediately.

Most anti-virus software will also allow you to schedule regular scans, which can help ensure that you don’t forget to scan your system regularly. Finally, keep your anti-virus software up-to-date by downloading and installing the latest updates as they become available. By taking these simple steps, you can help protect your computer from malware.

Wrapping Up

Anti-virus software is essential for anyone who wants to protect their computer from harmful viruses. While the cost of these programs can vary, they are an important investment in the safety of your system. In addition to preventing infection, anti-virus software can also help to protect your personal information from identity theft. Following the simple steps outlined in this article can help keep your computer safe from harm.

The ability to continue critical operations during an unplanned disruption is vital for modern businesses. These unplanned disruptions can stem from adverse weather events, severe cybersecurity incidents, third-party vendor outages, and human error. You can’t control unexpected events, but you can control how you respond to them. This article highlights six best practices for business continuity at your business.

The Costs of Business Continuity Events

The prospect of an outage that threatens the ability to continue running essential business operations is a daunting one. Gartner estimates the cost at $5,600 (€4,750) per minute of IT downtime. This figure varies across sectors, but there is no doubt that a business continuity event has the potential to inflict enormous costs.

A large proportion of the significant costs of a business continuity event come from the loss of revenue, lost customers, and reduced employee productivity. Consider an eCommerce business selling products from their website—each minute the website isn’t available to potential customers means you can’t sell your products and those prospects will find another business to buy from. Businesses that suffer an extended disruption are likely to suffer further reputational damage in today’s demanding customer environment. Business Continuity Best Practices

Here are six best practices for business continuity.

1. Make A Plan

Having a solid business continuity plan is the key enabler of resilience in responding to unexpected disruptions to business services. Without a documented plan, your response is likely to be uncoordinated and chaotic. Not having a plan in place makes swiftly recovering important business services is extremely unlikely, which worsens the costs inflicted by unexpected disruptions.

A business continuity plan establishes clarity about the processes for responding to adverse events, the roles of different employees in responding, and the communication protocols if primary communication mediums are taken offline.

It’s important to get strategic buy-in for business continuity plans from the top down if your plan is going to have any impact. Make sure you consider your specific industry when drawing up a plan to ensure everyone is on board with it. For example, if you’re a small online business with a mostly remote workforce using cloud infrastructure, you probably don’t need to be planning for the impact of a flood.

2. Know Your Vulnerabilities

A crucial part of business continuity is to have a complete picture of the key risks and vulnerabilities your business faces. The objective is to understand what processes and assets are critical to business operations and in what ways are they at risk. Every business has limitations in budget and personnel, which means that it’s not practical or sensible to address every possible adverse event or risk to every business process.

Hone in on the key systems that support your business and list all the ways they are at risk of disruption. Knowledge of these vulnerabilities provides the foundation for putting in place appropriate response strategies that can get these business systems online and protect important business assets as quickly as possible.

3. Choose Recovery Strategies

It’s essential to carefully choose and plan your recovery strategies as a business continuity best practice. Documenting the business and technology responses is the number one way to prevent a panicked response in which your business scrambles to identify what systems to prioritize and how to recover them after an unplanned disruption. Furthermore, analyzing the available recovery options helps you choose the most practical options in the face of previously identified vulnerabilities and constraints on the available budget.

The following are some points to think about when opting for recovery strategies:

• Communication redundancy—it’s wise never to rely on one communication method. If your team primarily communicates by email, make sure to have at least one more communication method that doesn’t depend on a functioning email system.
• Limit single points of failure—when choosing recovery options, such as data backups, don’t rely on a single vendor.
• Adequate environmental safeguards—even in a remote world, most businesses retain some sort of centralized office presence. It’s important to put in place adequate safeguards against various hazards at your physical business location, including fire extinguishers, smoke alarms, and even anti-flood defenses if that’s a risk in your area.

4. Use Automation

The human component of business continuity can’t be neglected, however, the best business continuity plans incorporate automation throughout. Automation enables agility and efficiency, both of which help to rapidly restore affected business operations in the aftermath of a flood, fire, cyber attack, or any other unexpected event that takes systems offline.

This automation should be software-driven, with disaster recovery services handling processes such as backing up data and initiating cloud failover as soon as critical systems or apps become unavailable.

5. Leverage Cloud Infrastructure

Most modern businesses are driven by technology even if they don’t consider themselves technology companies. For example, a small local dental practice depends upon the availability of IT systems to manage patient appointments and records. Given the inextricable intertwining between business processes and IT systems, it makes sense to focus heavily on restoring those IT systems in the event of an outage.

One of the best uses of cloud infrastructure is running cloud-based applications that don’t depend on on-premise systems. You can still access cloud-based applications from a laptop even if your company’s IT systems experience an outage.

Another way to use the cloud is as a failover option to build redundancy into your critical applications and infrastructure. Cloud failover servers can immediately restore and run crucial business applications in the event of an outage so that your most valuable business operations are minimally impacted by a business continuity event.

6. Test and Update Your Plan

It’s a mistake to think that once you have a documented business continuity plan, you can assume it will remain functional over the lifetime of your company. The right approach is to treat a business continuity plan as a living, constantly evolving document that you update in line with your evolving business dynamics.

Taking a recent pertinent example, many companies experienced a radical shift to a mostly remote workforce during the Covid pandemic. Any business continuity plan in place before that pandemic would need to be updated to reflect this altered dynamic. To ensure business continuity in this landscape, companies would’ve needed to put in place solutions that ensured high availability and failover for remote access services, such as VPNs or cloud-based applications.

A regular testing program ensures that the recovery solutions and workflows you have in place actually work. There’s nothing worse than experiencing a genuine outage only to find that there’s a problem that prevents the resumption of key business operations. The prevailing wisdom is to conduct a high-level test at least twice per year to identify any gaps in your business continuity plan.

Wrapping Up

Successful business continuity requires a strategic approach and a mindset shift that prioritizes business continuity as central to ongoing business operations rather than as a form of insurance against unlikely events. The global pandemic taught businesses in all industries that these unlikely events shouldn’t be an afterthought. Unplanned events are always a risk, and being prepared can pay dividends.

If you need help implementing a business continuity strategy at your business, contact iPing today.

The impending release of Microsoft Windows 11 in 2021 poses a dilemma for businesses about whether they should upgrade to this new version of the operating system. The key consideration with any decision for undertaking an IT upgrade project is whether it’s worth the effort. This article highlights some of the benefits and drawbacks for businesses considering an upgrade to Windows 11.

Windows 11 Upgrade Benefits

Windows is a hugely popular operating system favoured by most businesses because users are very familiar with Windows. The popularity of Windows 10 has reached the point that by October 2020, this version of Windows accounted for 72.2 per cent of Windows-only machines

It’s worth noting that Windows 11 is a free upgrade, so there aren’t any direct monetary costs to consider for the actual operating system upgrade. But the decision to upgrade is more nuanced than that, and indirect costs can often emerge for free upgrades. Here are some specific benefits to businesses of Windows 11.

Better Teams Integration

Windows 11 appears to be built with a remote workforce in mind. Teams integration has been extended to the taskbar so that it’s possible to instantly connect with coworkers via text, chat, voice, or video. You can also share your screen with the click of a button.

Even if the party you’re communicating with from Teams doesn’t have the Teams app installed, you can SMS each other from your Teams app. This heightened Teams integration appears to be a direct response to the Covid pandemic and how it shaped the workforce.

Streamlined User Interface

In a world of declining attention spans and endless notifications, it’s good to see Microsoft developers make an effort to declutter and streamline the user interface. Windows 11’s interface design comes with subtler animations, softer sounds, rounded corners, and less clutter to reduce the cognitive load of interacting with the desktop.

Snap Layouts and Snap Groups provide new ways for users to optimize screen real estate and view apps side by side. The emphasis here is to help your employees stay more productive throughout the day by focusing on the tasks they need to do, which is obviously a plus from a business standpoint.

Built for Hybrid IT Environments

Related to the previous point, Windows 11 will provide great support for hybrid IT environments. Many businesses use a mix of on-premise applications and apps hosted in the cloud. The hybrid IT environment is a huge influence in making remote work possible.

Windows 11 interacts with cloud platforms and apps through a front-end interface rather than via a web browser. The result is that users interact with cloud-based applications the same way as they would when interacting with an app hosted locally on the network.

Security Focused

Recognizing the serious cyber threat landscape in which every business operates, Microsoft is pushing Windows 11 as a zero-trust operating system. These security features require the mandatory inclusion and switching on of Trusted Platform Module (TPM) 2.0 chips. TPM chips can protect and encrypt data and operate in quarantine mode in the event of a security compromise.

The concept of zero trust is to never trust and always verify. In practice, this means that the TPM chips will use biometrics information to authenticate users when they log in. Mandatory virtualization-based security (VBS) isolates a secure memory region for added vulnerability protection. These features are all positives because hardening endpoints is a great way to protect against common cyber threats like malware, ransomware, and trojans.

Annual Updates

The semi-annual feature updates that often require lengthy levels of system downtime are now becoming annual updates with Windows 11. Each annual update will release in the second half of every calendar year. Enterprise editions of Windows 11 get 36 months of support from the release date of each update, which is an improvement of 6 months over Windows 10.

Windows 11 Upgrade Drawbacks

The announcement of Windows 11 came as somewhat of a surprise. Back in 2015, a Microsoft executive said nobody was working on Windows 11. Most industry analysts expected Windows 10 to continue rolling on with regular security updates as needed and the infrequent addition of new features. So, are there any drawbacks?

While the benefits sound good on paper, it’s not at all obvious whether these benefits will come to fruition. Nor will any of the benefits prove particularly revolutionary for employee workloads. For example, Microsoft’s marketing of Windows 11 as the most secure operating system to date has been heard before for previous Windows versions. But pretty much anyone who has ever used a previous Windows version has experienced the slew of security patches required on a monthly basis to fix security vulnerabilities in the operating system.

An even bigger drawback, however, is that your company’s desktop workstations may not even be able to run Windows 11. In order to achieve the proposed zero-trust security features, Windows 11 has a requirement for TPM 2.0 chips that must be switched on.

These need to be built into the system on which the OS runs. If your desktop workstations are older than 5 years, they’re unlikely to support Windows 11 without separately buying and installing the TPM chips. This is a huge drawback because it means a Windows 11 upgrade requires significant hardware investments that your company may not afford right now.

There are also additional hardware requirements to meet, including 1GHz or faster dual-core processors, 4GB of RAM, and 64GB of storage. It’s also worth pointing out that Microsoft will provide Windows 10 updates until October 2025, so the decision to upgrade doesn’t have to be a hasty one. Take your time and seek the best advice for your company’s needs.

Closing Thoughts

Whether it’s worth upgrading to Windows 11 or not depends on your particular business and your existing IT infrastructure. To make the most informed decision about an upgrade, you can seek expert advice from the iPing team. We’ll listen to your requirements and advise on the feasibility and necessity of a Windows 11 upgrade. Contact us today.

Ransomware attacks target organizations around the world all the time. Irish businesses of all sizes became aware of the threat of ransomware when the HSE disclosed the devastating cyber attack on its IT infrastructure in May 2021. This post overviews what ransomware actually is and highlights five key strategies for ransomware prevention.

What is Ransomware?

Ransomware is malicious software that blocks access to devices or the data on them by encrypting files. The attackers demand that their victims pay a ransom if they want to remove the encryption and access their files again. Typically, victims find a note displayed on-screen informing them that their files are encrypted along with payment instructions for removing the encryption.

Ransomware is the most widely used method of attack for cybercriminals because it’s potentially incredibly lucrative. As evidence of how lucrative successful ransomware attacks can be, the Colonial Pipeline Company in the United States paid a $4.4 million ransom in May 2021.

Industry predictions state that ransomware attacks will target businesses every 11 seconds by the end of 2021.

Ransomware Prevention Best Practices

The ransoms demanded by hackers typically reach hundreds of thousands of Euros or even millions for SMBs. And even if you pay the hefty ransom, there’s no guarantee you’ll get all your files back. So, when it comes to these attacks, prevention is definitely better than cure.

1. Require Multifactor Authentication

Ransomware attacks often start with social engineering techniques that persuade people to reveal their login credentials to a business application or system. Once the attacker has access to a network using those credentials, they can move through the network and install malicious software that encrypts important files.

A good way to harden your network against this type of entry route is to require multifactor authentication to verify user identities. When you only require a simple set of username-password credentials to verify users and let them log in, all it takes is a persuasive phishing email to expose your entire network. This risky dependence on passwords alone is amplified in a world where employees work remotely and often access resources from their laptops using Remote Desktop Protocol connections.

Multifactor authentication (MFA) requires users to provide an extra type of evidence along with their username-password combination before they can access a system or resource. A username-password pair counts as something users know. The point of MFA is to use another category of evidence to mitigate the risk of password theft.

A good alternative type of evidence to require is something the user has, such as a USB security token that generates one-time PIN codes. Another type of category favoured by some companies is something the user is, which typically means using biometric data like a fingerprint or facial recognition scan.

2. Have a Backup and Disaster Recovery Plan

A big pain point of successful ransomware attacks is not having access to important files, systems, or servers. A solid backup and disaster recovery plan can prevent these issues from arising.

With a recent backup in place, even if someone manages to encrypt the data with ransomware, you can restore it without needing to pay the ransom. A disaster recovery plan can implement failover solutions so that operational disruption is minimal. For example, if key business services or applications get taken down due to a server being encrypted, your disaster recovery plan can kick in and you can resume those services using cloud infrastructure.

The use of backups has been so successful that some cybercrime groups have evolved their ransomware to use a technique known as double-extortion. The use of double-extortion ransomware doesn’t just lock your important data. This type of ransomware also extracts data from your network with a threat to leak it online or sell it.

There is debate within the information security world on whether backup and disaster recovery are still useful tools for ransomware defence. Not all ransomware attacks use double extortion, though, so backing up data remains a valid form of proactive defence against these attacks.

3. Invest in Cybersecurity Awareness Training

Your company’s ability to prevent ransomware is strongly correlated with the level of overall cybersecurity awareness among employees. Cybercriminals know that humans are often the weak link that they can exploit to access your network and encrypt your files.

Cybersecurity awareness training can highlight the common methods outsiders use to gain unauthorized access to business assets. Employees should know about the dangers of opening email attachments or clicking links from untrusted sources. Good training can teach employees how to differentiate between genuine emails versus phishing emails.

The topics worth covering in training include:

• Selecting strong passwords that aren’t easy to guess
• Social engineering techniques and how to protect against them
• The risks of revealing sensitive information on social media
• The importance and use of antivirus, anti-malware, firewalls, and other security solutions
• How to use Wi-Fi networks securely
• How to securely browse the Internet without compromising the business network

Not every business has the capacity to develop its own cybersecurity awareness training modules. There are third-party companies that specialise in this area. Investing in training can definitely pay off in a big way in terms of ransomware prevention.

4. Restrict Privileged Access

Whether you’re managing remote user accounts or any other account on your network, it’s important to restrict privileged access for your users. When an employee has more privileges on the network than they need to perform their daily work, you introduce greater risks should that employee’s account become compromised.

Privileged access can enable hackers to wreak havoc across an entire network. Privileged users can install malicious software on all devices or modify operating system registry keys.

Restricting privileged access puts a limit on the damage that malicious intruders can cause. While some ransomware families can cause damage regardless of privilege level, minimizing privileged access is a good practice that improves your information security and is relatively easy to implement.

5. Use Patch Management

Exploiting users isn’t the only way people can break into a network and install ransomware. Hackers often seek to exploit businesses that run unpatched software, device firmware, and operating systems on their IT infrastructure.

There are various tools that can automate patch management for you. Aside from software and operating systems, you should push patches to WiFi access points, routers, firewalls, intrusion detection systems servers, workstations, and printers when they are released.

Proper patch management keeps all relevant IT services current by applying the latest updates in a timely manner. These updates often address security vulnerabilities that are found and reported to the company that coded the software or manufactured the device. It should be part of your company’s security policy that remote users also apply patches on time for devices they use to connect to your network.

Closing Thoughts

Preventing ransomware is both important and feasible for businesses of all sizes. It’s not an inevitability that your company will become a victim, especially if you adhere to these best practices.

At iPing, we can help Irish businesses prevent ransomware. We provide managed IT services that can spot problems and potential ransomware attack vectors before you even know about them. We also have business continuity services and we can help you support remote workers in a productive, safe way. Contact us today to find out more.

Among many interesting findings, the 2021 SonicWall cyber threat report featured a section on the biggest data breaches of 2020 in terms of the volume of records leaked. With the ongoing HSE data breach crippling Ireland’s health system, now is the ideal time to increase security awareness by looking at other major global data breaches and their causes. This article takes a look at the top five data breaches in 2020 and provides some actionable insights on what you can learn from them in terms of your organisation’s IT security posture.

Data Breaches in 2020 and Why They Matter

As you’ll see, several of the companies that were victims of the biggest data breaches were huge companies. Therefore, it’s natural to wonder about the applicability of this information to a small or medium-sized business.

It’s important to realise first of all that malicious intruders don’t solely focus their efforts on large businesses. Businesses of all sizes can learn from the causes of these breaches and take reasonable steps to ensure they don’t repeat these failures.

Secondly, and arguably, more importantly, data breaches are extremely costly. You might not have a database of hundreds of million customers, but many smaller businesses can easily grow a database of 5,000-10,000 customers.

Multiplying the per-record cost of a breach of personality identifiable information (PII) at $150 (~€125) by the size of a small customer database, and you have a bill of well over €500,000 to pay, which will sink most businesses. That’s why this information matters.

1. Estee Lauder Breach: 400 Million Records

The American multinational skincare company Estée Lauder became the victim of 2020’s largest data breach when a security researcher revealed he accessed an exposed database belonging to the company. The database contained a large number of user email addresses in plain text format. Also viewable in the database were internal documents, including audit logs and reports.

Luckily for Estée Lauder, the records didn’t contain any customer information. What was striking about this breach was that it was such a basic security flaw that enabled anyone with an Internet connection to access the data. This breach reinforces the importance of basic information security practices, such as encrypting data and requiring passwords to access them.

2. Facebook 267 Million Records

In 2020, consumer tech website Comparitech revealed they partnered with security researcher Bob Diachenko to uncover a database of 267 million records belonging to Facebook users left exposed online. The data included unique Facebook profile IDs, phone numbers, and full names belonging mostly to users in the United States.

Such data is incredibly valuable for cyber hackers who can use it themselves or sell it on to groups who want to conduct large-scale spam or phishing campaigns. The takeaway message here is that no matter the size of your company, you must take a prudent attitude to always protect sensitive data belonging to customers.

3. Microsoft Breach: 250 Million Records

In January 2020, Microsoft revealed they experienced a major data breach that actually took place over the course of December 2019. The breach revolved around an entire database of “support case analytics” featuring logs of conversations between Microsoft support agents and customers. The database was publicly accessible via the Internet.

In a blog post highlighting what happened, Microsoft described how, “a change made to the database’s network security group on December 5, 2019, contained misconfigured security rules that enabled exposure of the data.” This breach serves as a telling reminder of how misconfigurations pose serious information security risks. Some basic steps for avoiding misconfiguration risks include:

• Applying software updates/patches swiftly
• Disabling default accounts
• Use security scanning tools to look for misconfigurations
• Encrypt your data

4. MGM Resorts 142 Million records

Midway through 2020, reports began to circulate online that data belonging to 142 million MGM Resorts hotel guests was listed for sale on the dark web. The dark web is a part of the web that requires specific software to access. A veritable underworld marketplace in stolen data exists on the dark web where cybercriminals list stolen email addresses, credit card details, and more for sale.

The breach occurred when a hacker compromised a cloud server belonging to MGM resorts and accessed the customer data. This incident again raises questions about the efforts companies are taking to properly secure their cloud resources. It’s vital to be as cautious about securing information in the cloud as it is on-premise. Hospitality is a sector particularly vulnerable to cyber attacks because service providers typically collect customer data that is both personal and financial.

5. Pakistan Mobile Subscribers 115 Million Records

In May 2020, personally identifiable information about mobile subscribers in Pakistan surfaced online. Included in the 115 million breach records were full names, home addresses, and mobile phone numbers. The data was eventually listed for sale on the dark web where an anonymous hacker tried to sell this information for 300 bitcoins.

In terms of its cause, this breach was somewhat mysterious because some records stretched back as far as 2013. Industry commentators speculated the breach took place when a hacker gained access to an old backup file or that it was stolen directly from a server. Whatever the cause, this incident shows that companies around the globe are targets for cyber attacks, not just developed nations.

Closing Thoughts

One key thing that stands out from 2020’s biggest data breaches is the sheer diversity of industries in which the affected companies operate. From skincare to software to hotels, it doesn’t matter what the nature of your business is. In an IT-powered world, the risk of a data breach transcends industries and sectors.

Lastly, it can be somewhat disheartening as an SMB to see that large corporations fall victim to these breaches. You may think, “if they can’t stop breaches with their gargantuan budgets, what hope have we got?”

A more optimistic outlook is also a realistic one, though, because your IT infrastructure is not as complex as that of large-scale enterprises. You don’t have to keep track of as many user accounts, network components, or computing resources.

If you put some basic security measures in place, then you’ve already won half the battle in protecting your valuable data. These basic strategies include:

• Backing up data regularly and ensuring data completeness in backups
• Having offline data backups such as tape storage that can’t be accessed via the Internet
• Applying updates regularly to software, operating systems, and network device firmware.
• Always ensuring you authenticate users before they access data.

  iPing can help your business implement these data security methods and avoid data breaches with our managed IT services. Contact us today to learn more.

The decision on whether to outsource IT services as a start-up is an important one. There are many challenges faced by startups in terms of deciding what processes to take on versus what you should do in-house.

Ultimately, it’s difficult to facilitate growth when your workload becomes unmanageable. And IT is one of those tricky areas in which small problems can compound into big ones that take too much time and resources to fix alone. Here are six reasons start-ups should outsource IT services.

#1. Focus on The Core Business

Start-up founders are ambitious people who attempt to bring unique, innovative products and services that solve problems to a market. As a start-up founder, you want to grow and scale your business to serve a larger share of a market.

In the initial stages of your start-up project, your focus needs to be on the core business as much as possible. Handling IT services and the inevitable problems you’ll encounter can distract you from that core business.

Even if you have one or two co-founders with decent IT knowledge, the time spent on monitoring, configuring, and fixing IT systems and services is time that would be better spent on marketing your key product or service or improving its quality.

#2. Improved Information Security

Startups with limited information security expertise are easy targets for cybercriminals in the early stages of their growth. Some people mistakenly assume cybercriminals only target established enterprises because their data is more lucrative.

However, the statistics show that 43% of cyber attacks target small companies. While start-ups ultimately aim to become established large businesses through aggressive growth, they typically begin their journey as small operations.

You might understand the basics of running an IT department, but IT security is a different challenge. Cybercriminals are sophisticated technology users who can easily bypass basic security controls. Outsourcing your IT services can drastically improve information security.

#3. Cost Savings

When thinking about the cost of outsourcing IT, it’s helpful to consider the opportunity cost of managing your IT services alone. Bearing in mind that start-ups want to focus on aggressive business growth and scale quickly, getting bogged down by disruptions to IT services or system configurations ends up costing you time and money.

When you outsource your IT services, you’re hiring a dedicated team of people to support your business operations and help solve IT problems that you can’t afford to waste time on. For a start-up, time is money.

#4. Disaster Recovery

Many modern start-ups are highly dependant on a functioning IT system to support the delivery of key business services and products. What happens if your systems go offline and you don’t have a way to get them back? Even if you don’t want to outsource the bulk of your IT support or operations, it’s prudent to outsource disaster recovery.

Preparing for and executing a disaster recovery plan is beyond the scope of most small in-house IT teams. You’ll need specialists who help you recover your critical systems swiftly in the aftermath of a significant IT outage.

#5. Make Better Investments

An underrated benefit of partnering with a well-informed managed services provider is that you’ll get solid advice on choosing the most appropriate hardware and software solutions to meet the needs of your business.

Start-ups often assume they need the fanciest hardware or the most complex software and they acquire such investments at a high cost. Managed IT services can provide the advice you need to make the right investment. An MSP can cut through the noise and evaluate existing IT infrastructure to suggest the investments you actually need versus what would be nice to have.

#6. Not Getting Left Behind

Even if you or your co-foudners are adept with current processes, services and tools, IT, like any other aspect of technology, is a fast-paced and dynamic sector. It’s easy to become distracted by your core business idea and goals to the point where you get left behind in terms of the IT systems, tools, and processes that best support your company.

Outsourcing IT services as a start-up can provide an automated way of ensuring you don’t get left behind. Solid managed IT companies will stay on top of the latest trends, developments, and tools that streamline your IT processes. A well-informed managed services provider can give you invaluable advice about the current tools, hardware, and solutions that best suit the needs of your growing startup.

Closing Thoughts

Success as a start-up ultimately depends on achieving sustainable growth. Outsourcing IT services in the initial growth phase provides many benefits that can help support and achieve success for innovative companies, regardless of their industry.

If you are a co-founder at a start-up and you’d like some help with managing your IT services, contact us today to see what we can do to support your growth.

Small business owners often mistakenly assume that cyber criminals are unlikely to target them. However, the reality is that 43 percent of cyber attacks target small companies.

Small businesses face significant challenges in securing their data and their networks. They lack the expertise to implement the types of solutions that can secure their systems and networks against the full scope of modern cyber threats. With this in mind, here are some best practices to best protect your small business against a cyber attack.

Basic Security Awareness Training

Basic security awareness training improves the overall information security profile of small businesses. It’s often the case that data breaches or phishing attempts succeed due to a lack of basic security awareness knowledge among employees at small businesses.

While you’re unlikely to have the resources available as a small business to teach employees about advanced security threats, covering the basics in a brief training course often suffices. The point is to prevent the types of frustratingly preventable incidents resulting from human error.

Basic security awareness training should cover some or all of the following principles:

• Not opening suspicious emails
• Not clicking on links or attachments from unknown email addresses
• Only visiting approved websites in line with the company’s Internet use policy

It’s best to view security awareness as an ongoing project rather than a once-off session. To this end, you can purchase security awareness training materials and request employees to refresh their knowledge once or twice per year. If budget is a problem, there are some actionable and useful YouTube videos covering the basics, such as this one.

Regularly Update Your Software and Operating Systems

Regularly updating your software and operating systems is a simple yet powerful tip that immediately reduces cybersecurity risks for businesses of all sizes. There are cyber criminals who spend all day trying to exploit companies running outdated software or operating systems. Often, the reason updates are released for applications and operating systems is to address security loopholes that were flagged as vulnerable.

It’s worth noting that there typically comes a point in the lifecycle of software that the developer stops supporting it with updates altogether. This makes running really outdated software a very risky practice for businesses.

Many different software applications come with automatic updates. However, critical updates for operating systems still often require manual approval by users of those systems. A delay to take action and update as soon as possible can be critical.

The WannaCry event, which was one of the most damaging worldwide cyber attacks in recent years, was successful precisely because so many organizations failed to implement updates on time. When updates become available for software and operating systems, it’s best to approve them straight away.

Implement Multi-factor Authentication

Multi-factor authentication prevents unauthorized access to systems or apps by requiring users to provide two or more pieces of evidence to verify their identity. The point is that if someone gains access to a user’s credentials, they can’t log in to the system because they don’t have the other evidence needed.

Most people are familiar with multi-factor authentication in action when they log into their Internet banking. Typically, you need a password stored in your memory and a one-time code sent to your phone to successfully log in to your Internet banking.

When it comes to easy wins that dramatically enhance the security of key business apps and files, multi-factor authentication is a no-brainer. If you’re concerned about the cost and complexity of using multi-factor authentication, don’t fret. Most people are familiar with multi-factor authentication. Additionally, several popular software and cloud vendors implement it for free, including:

• Slack
• Google Drive
• Amazon Web Services
• Microsoft

If you have a small office with a few workstations and you’re concerned about security, there are solutions available that can enable multi-factor authentication for workstation logins. In reality, multi-factor authentication for your key business apps should be sufficient to prevent the majority of potential incidents from stolen passwords and user credentials.

Use the Least Privileges Principle

The principle of least privileges provides a useful conceptual guideline to reduce cybersecurity risks. The principle works by only allowing users access to the systems, data, and software that is absolutely necessary to perform their daily tasks. The idea behind this cybersecurity best practice is that it limits administrator privileges to a select few users who actually need those privileges.

Excessive administrative access increases the surface area for cyber attacks because administrators typically have unrestricted access to particular systems or data. It might seem off-putting as a small business owner trying to foster a sense of trust with employees that you should limit their access to systems. Proper enforcement of this cybersecurity best practice shouldn’t make a difference to end users because you’re giving them only the access they need.

Outsource Your Information Security

Some small businesses might want to consider outsourcing the complexities of information security management to an expert company specialising in this area. Managed IT security services can help implement proactive solutions to deal with malware, ransomware, and the threat of data theft.

While hiring a managed IT services provider adds an extra cost to your profit and loss statement, it’s worth bearing in mind that this often works out as a fraction of the cost of hiring an in-house dedicated cybersecurity team. And if you want to think of the big-picture costs, remember that 60 percent of small businesses fold within six months of a successful cyber attack.

Have A Solid Password Policy

Changing passwords regularly and trying to remember complicated passwords can be a pain for you and your staff, but it’s worth the effort. A solid password policy reduces the risk of data breaches and other incidents resulting from weak passwords.

Many hackers attempt to gain access to systems by using brute force automated tools that can guess hundreds of thousands of password combinations per minute. The more constraints you add to a password, the harder it becomes to crack.

At a minimum, require employees to use uppercase, lowercase, and numbers in their passwords. An even better tactic is to have a minimum length for passwords. In an interesting case study, it was found that an automated tool can crack an 8-character password in 3.75 days, but cracking a 28-character password would take 17 years. Asking people to remember 28 characters is probably not realistic, but the point is the longer the better.

Install Antivirus

As a ‘bare essentials’ cybersecurity best practice, you should install antivirus on all devices used in your small business. The scope of antivirus software should stretch to any BYOD laptops, tablets, and even smartphones that access your network, your data, and your key business applications. A reputable name within this space is Avast, but there are many vendors with cost-effective solutions.

Antivirus software won’t protect you from every type of attack but it provides a solid foundation to defend against:

• Malware
• Trojans
• Worms
• Adware

Regular antivirus scans can automatically find and delete suspicious files. Depending on the nature of your company and whether you collect sensitive data, you might want to consider more feature-rich premium solutions that cost a bit extra. In a cybersecurity landscape of constant threats, antivirus solutions provide peace of mind to small business owners.

If you’re searching for managed IT services in Dublin, you need to know how to pick the right provider. The decision to opt for managed IT services can result in IT expertise, cost savings, and flexibility for small-to-medium businesses.

However, if you make the wrong decision, you could end up locked into a contract with an MSP that doesn’t meet the needs of your business. The last thing you need is downtime in key business applications or increased susceptibility to cyber-attacks.

This article helps you find the right managed IT services in Dublin or (anywhere else) by focusing on the key questions to ask when evaluating service providers.

Should You Look Locally for Managed IT Services in Dublin?

A key consideration is whether you should focus on finding a local company providing managed IT services in Dublin or if you should broaden your search.

It’s typically more beneficial to work with local companies than fully remote ones. The main reason to go local is that for IT issues that need to be resolved on your premises, someone from the managed service provider can quickly commute to your office.

Another compelling reason to look for local managed IT services in Dublin is that local MSPs operate within the same business climate and environment as you. Local service providers better understand your company’s specific needs and pain points.

Opting to outsource IT needs to a local company also brings a level of in-person interaction that isn’t possible using remote-only or distant services.

What Services Are Offered?

It’s important when evaluating any managed service provider to find out the range and scope of services they provide. Some managed IT services focus on a standard offering for all clients that might include IT functions and support that your business doesn’t really need.

On the contrary, the standardised offering could include exactly what your company needs; you need to ask, though.

Other providers may take a more a-la-carte approach in which you can pick and choose different IT services in line with business needs. Maybe you only want Internet security and server installations. Make sure you find out every service included in the price you’re quoted.

When looking for managed IT services, it’s useful to know what to expect. Most companies should have at least the following services available:

1) On-site Installation and Support

One of the main services to look out for is on-site installation and technical support. Depending on the kind of IT implementation recommended for your business, there might be a need to install various software or hardware on-site.

After installation, it’s a fact of life that technical issues may arise for which your business will need support. The need for on-site assistance is one reason why choosing a Dublin-based MSP is advisable if your business is based in Dublin.

2) Remote monitoring and troubleshooting

Outsourcing some or all of your IT needs to a dedicated team often means they can remotely monitor your network and troubleshoot problems that arise without you even knowing. For many businesses this is the prime reason for outsourcing IT — you benefit from the right solutions while removing the friction of having to monitor and troubleshoot your network.

3) Information security measures

Information security is one of the key IT concerns for any modern business. Securing your valuable data and customer information is a complex task. A good MSP should have at least a basic cybersecurity service that provides some or all of the following:

Installing the latest security patches to keep software and hardware updated

Ensuring your network connections are properly secured

Suggesting the best cybersecurity solutions for your business

An advanced cybersecurity solution typically falls under the scope of a managed security service provider (MSSP). However, advanced solutions may not be necessary for small to medium businesses.

4) Support for cloud-based solutions

The proportion of SMBs using cloud IT services such as backup, storage, or software hosting has catapulted over the last decade. If your business plans to use the cloud, you’ll need help with implementing your desired solutions. In this instance, it’s useful to find an MSP that has knowledge of cloud-based business solutions.

Does The Provider Have Industry Expertise?

Depending on your industry, it might not be enough that your MSP has IT expertise. Often, certain industries have stricter requirements than others around data protection, data processing, and compliance.

Breaking these regulations unintentionally can result in hefty fines for your business. It’s advisable, therefore, that you strongly consider the level of industry-specific experience a provider has before doing business with them.

Even if your industry is not heavily regulated, it’s prudent to partner with a managed services company that understands your industry. Familiarity with your industry means that the MSP has a broad idea of the customer expectations and the technology needed to meet those expectations.

What is the Communication Process?

When it comes to outsourcing a business area as complex and important as IT, it’s critical to ensure transparent and clear communication. The ability of an MSP to provide a high-quality service depends almost as much on its communication abilities as its IT knowledge.

Ask potential managed services about their communication process. You should get clear answers about how you can communicate with them and at what times. You should feel that you can get help with questions or concerns. The MSP should also schedule regular reviews to measure progress against an agreed plan for implementing the IT services and solutions your business needs.

How Will The MSP Reduce Your Costs?

A huge part of the value that an MSP adds to your business comes down to reducing the costs of setting up and maintaining the IT solutions you need. Whether it comes down to advising you on the most cost-efficient technologies, choosing the right servers, or resolving IT issues before they result in costly downtime, the MSP should be able to spell out exactly how they can reduce your costs.

How Is the Company Structured?

It’s helpful to find out how the company is structured before partnering with them. You can ask how many employees the MSP has to gauge whether they can scale with your business.

It’s also worth finding out whether the company’s sole function is in managed IT services. Ideally, you want to work with a true MSP that has expertise in IT rather than a company that tacks managed services on as part of a broader suite of services, such as a digital agency.

Does the Company Stay on Top of IT Trends?

IT is a very dynamic and fast-changing industry. It’s always better to partner with an MSP that stays on top of the latest IT trends. Using outdated systems, processes, or solutions that competitors have moved on from puts your business at a disadvantage. Look for the type of MSP that stays on top of the latest IT trends.

Does the MSP Have Customer References, Case Studies, and Accreditations?

A reliable way to find out whether an MSP is likely to add value to your business is to find out how reputable the company is. Ask the service provider for customer references or case studies that demonstrate how they have added value to businesses like yours in the past.

If the MSP uses particular solutions in their service offerings, check to see that they have the relevant accreditations or certifications. For example, an MSP offering Sonicwall firewalls to secure a company's network. In this example, it would be a good sign if the MSP had Sonicwall certifications as it demonstrates a certain level of expertise.

That wraps up this list of eight questions to ask when choosing the right managed IT services in Dublin. If you want to partner with iPing, contact us today to get in touch about your IT need