Over the past twenty five years businesses have become more reliant on technology. This is because the internet and cloud computing have become business tools that everyone is using. Twenty five years ago customer records would have been stored in a filing cabinet but that has now changed. The modern day filing cabinet can be either your computer, mobile phone, tablet or online cloud storage.
Data breaches have changed over the past twenty five years and are much easier to spot. In the early 1990’s it would have involved copying files onto a floppy disk or stealing a floppy disk with files on them and you might never know it happened. Now a days data is stored locally on your computer or externally via cloud storage and a data breach is easier to spot.
Laptops, smartphones and tablets have helped make data more portable. If any of these devices are lost or stolen they can easily be remotely wiped ensuring data loss is minimal. But to make sure data breaches are kept to a minimum and that you are complying with GDPR regular data security checks must be done.
What is a regular data security check?
A regular data security check is the modern day fire drill. Every so often businesses would conduct fire drills to see how a business would cope if there was a fire. A regular data security check would see how businesses would cope if there was a security breach. They would also make sure that your staff are trained not to unwittingly help facilitate a security breach.
Regular data security checks work on your two weakest links. Laptops, smartphones and tablets and emails. Now a days Wi-Fi and broadband has allowed your staff to work from relatively anywhere. Whilst this means you can work during the weekend and your sales staff can do more work on the road. It also increases the chances of data being lost. You can be receiving so many emails a day resulting in the greater chance of a rogue email getting through.
How do regular data security checks work?
Regular data security checks how quick you respond to a suspected data security breach. They also train your staff on how emails can be used to facilitate data security breaches. If one of your laptops, smartphones or tablets are compromised, remote wiping of them has to be mandatory, and you have to know how long this will take to happen. You can receive so many emails a day that sometimes you don’t check if they are genuine .By sending your staff various rogue emails they will know what to look out for, what to and what not to do.
By doing regular data security checks, you are safeguarding your business, and your staff will also be kept up to speed on the latest security threats. A safe and secure business is a happy business.
iPing provides managed services and IT services and we can help provide you with an overview of regular data security checks. So, if you need some help with the above please contact us or give us a call on 01 5241350.